Microsoft To Do
A free cross-device task list that fits neatly into Microsoft 365.
Microsoft To Do is a personal task manager for capturing errands, work tasks, reminders, and recurring routines. It syncs across Microsoft accounts and is especially useful for people already using Outlook or other Microsoft 365 apps.
Why it stands out
- Strong fit for Outlook and Microsoft 365 users who want tasks close to email and calendar workflows.
- Free core task management without the heavier structure of enterprise project tools.
- Available across major devices, making it practical for quick capture and daily review.
- Shared lists support simple collaboration without needing a team workspace.
Good to know
- Requires a Microsoft account for syncing and cross-device use.
- Designed for personal and small-list task management, not complex project planning with timelines, dependencies, or workload reporting.
- Most valuable if you already use Microsoft services; users outside that ecosystem may find fewer advantages over other task apps.
Under the radar: If you use Outlook, enable the Flagged Email list so messages you flag for follow-up automatically appear beside your regular tasks.
Photos
Microsoft 365 users can turn emails, reminders, and personal task lists into one lightweight daily planning system. Plan a focused daily checklist without setting up a full project-management workspace. Create shared grocery, household, or trip-planning lists with another person. Track recurring chores, bills, follow-ups, and due dates across phone and computer.
Task lists, due dates, reminders, recurring tasks, notes, file attachments, subtasks/steps, list sharing, a daily planning view, and sync across web, desktop, and mobile apps. It also connects with parts of the Microsoft ecosystem, including Outlook tasks and flagged email workflows.
Technical Notes
- Microsoft To Do task data can be accessed through Microsoft Graph To Do APIs.
- Graph API access requires Microsoft identity authentication and appropriate delegated permissions.
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Similar sites elsewhere
- Todoist — todoist.com
- TickTick — ticktick.com
- Google Tasks — tasks.google.com
- Any.do — any.do
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